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Executive Administrative Assistant

central area, singapore
Posted on Friday, July 5, 2024

k-ID is a trailblazing tech startup, specializing in providing advanced, privacy-centric tools designed to protect and empower kids and teens online. We have secured pivotal partnerships with key industry leaders in the gaming industry and are venture-backed by leading global VCs. We are poised for unprecedented growth and expansion in the coming year.

We are seeking an experienced and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional organizational and communication skills, with the ability to manage multiple priorities and provide strategic support. This role is crucial in ensuring the efficiency and effectiveness of our executives, contributing to the overall success of the organization.

Key Responsibilities:

  • Executive Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Strategic Partnership: Act as a strategic partner to executives by anticipating needs, preparing relevant materials, and providing insights to support decision-making.
  • Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
  • Meeting Coordination: Prepare agendas, materials, and minutes for meetings; assist in organizing executive meetings, board meetings, and other high-level events.
  • Project Management: Lead and assist in the pre-planning and execution of special projects and initiatives as directed by executives.
  • Information Management: Maintain confidential files, records, and documentation; ensure accurate and timely filing and retrieval of information.
  • Relationship Management: Act as a liaison between executives and internal/external stakeholders, maintaining professional and positive relationships.
  • Travel Arrangements: Organize and manage complex travel itineraries, including flights, accommodations, and transportation.
  • Expense Reporting: Prepare and process expense reports, ensuring accuracy and compliance with company policies.
  • Problem Solving: Anticipate potential issues and develop proactive solutions to enhance executive productivity and efficiency.